On determining provisional procedures different from those established by the legislation for the administration of activities and provision of services to persons by the Legal Entity under Public Law called the National Agency of Public Registry in order to prevent the spread of the novel coronavirus (COVID-19)

Minister of Justice of Georgia

Order No 544

25 May 2020

Tbilisi

On determining provisional procedures different from those established by the legislation for the administration of activities and provision of services to persons by the Legal Entity under Public Law called the National Agency of Public Registry in order to prevent the spread of the novel coronavirus (COVID-19)

On the basis of Article 45 ³(1) and (2)(b) of the Law of Georgia on Public Health, and Article 7(1)(b) of the Rules approved by Ordinance No 322 of 23 May 2020 of the Government of Georgia ‘On Approval of Isolation and Quarantine Rules’, I hereby order:

Article 1

This Order determines provisional procedures and conditions different from those established by the legislation for the administration of activities and provision of services to persons by the Legal Entity under Public Law called the National Agency of Public Registry operating within the governance of the Ministry of Justice of Georgia (‘the Agency’) in order to prevent the spread of the novel coronavirus (COVID-19).

Article 2

1. In addition to the provision of services of the Agency through the Legal Entity under Public Law called the Public Service Hall operating within the governance of the Ministry of Justice of Georgia (which are provided through the preliminary booking system via the citizen's portal my.gov.ge), the services of the Agency can also be received remotely, via the citizen's portal my.gov.ge.

2. In order to submit applications and documents requesting the services of the Agency, an interested person shall determine the time of the visit and book the visit via the citizen's portal my.gov.ge.

3. In the case of telephone communication (via hotline: (032) 2405405) by an interested person, the Agency is authorised to provide services to the address specified by the interested person (provision of services on site) within 10 calendar days after submitting an application. On site services can be provided in the following cases:

a) if an applicant is 70 years of age and older;

b) in special cases determined by the chairperson of the Agency.

4. The Agency is authorised not to provide on-site services determined by paragraphs 2 and 3 of this article to persons who are in self-isolation or quarantine. The Agency is authorised to provide services to persons who are in self-isolation or quarantine if there is an important and urgent interest therein, for which the Agency shall take all possible measures to provide services safely.

5. In the case determined by paragraph 3 of this article, an authorised person shall certify the authenticity of a signature on an agreement at the address specified by an interested person. 

Article 3

1. An interested person may request the registration of title to a plot of land and/or the registration of changes to title to a plot of land within the scope of the Law of Georgia On the Procedure for Systematic and Sporadic Registration of Rights to Plots of Land and the Improvement of Cadastral Data by sending an email to the official e-mail address of the Agency (info@napr.gov.ge).

2. The request submitted via e-mail shall be the basis for the commencement of the registration procedure.

3. An authorised person of the Agency is obliged to register the application submitted via e-mail in the relevant software and to assign a unique registration number to it immediately, and to notify the interested person in this regard via e-mail.

4. When submitting a request via e-mail, an interested person shall clearly formulate the content of the request and indicate relevant contact information (telephone number, address).

5. When requesting the registration of title to a plot of land and/or the registration of changes to title to a plot of land via e-mail, an interested person shall send to the e-mail address of the Agency the following documents:

a) a photocopy of an identity document;

b) a photocopy of a cadastral survey/planning drawings of the plot of land and an electronic copy of the drawings;

c) a photocopy of a document certifying title/document certifying the lawful possession of a plot of land (if any);

d) a photocopy(ies) of any other available document(s) necessary for registration.

6. Within the scope of the registration procedure initiated on the basis of an electronic request, the Agency shall request information/documents from other administrative bodies/authorised persons as provided for by legislation.

7. Paragraphs 1-4 of this article shall also apply to the registration of a change of the designated purpose of a plot of agricultural land.

8. When requesting the registration of a change of the designated purpose of a plot of agricultural land via e-mail, an electronic request shall include the justification of relevant public need. The photocopies of the following documents shall be attached to an electronic request:

a) a photocopy of an identity document;

b) a photocopy of the document certifying payment of service fees;

c) a photocopy(ies) of any other available document(s) necessary for registration.

9. As provided for by this article, the photocopies of the documents submitted to the Agency shall be of legible quality.

10. Within 10 business days after the commencement of the registration procedure on the basis of an electronic request, an interested person is obliged to submit to the Agency the original copies of the available documents certifying title.

11. If, within the scope of the registration procedure initiated on the basis of an electronic request, the Agency obtains from other administrative bodies/authorised persons a document certifying title/document certifying the lawful possession of immovable property, the decision on registration may be made without the submission of the original copies of the documents certifying title by an interested person.

12. If, within  the scope of the registration procedure initiated on the basis of an electronic request, the Agency is not able to obtain from other administrative bodies/authorised persons a document certifying title/document certifying the lawful possession of immovable property, and an interested person has failed to submit the original copies of the documents certifying title within 10 (ten) business days after the commencement of the registration procedure, the Agency shall make a decision on the progress of the registration procedure, and shall determine an additional period of 30 (thirty) calendar days for the submission of the original copies of the documents certifying title by the interested person.

Article 4

The Agency shall carry out administrative proceedings without an oral hearing or, if necessary, with an oral hearing held by means of electronic communication.

Article 5

This Order shall be effective till 15 July 2020 and shall apply to relations originated after 23 May 2020.

Minister of Justice of Georgia                                               Thea Tsulukiani