The Administration (Unit)

Ketevan Phalavandishvili advisor kphalavandishvili@matsne.gov.ge

 

Ketevan Barjadze advisor kbarjadze@matsne.gov.ge

 

Levan Kharaishvili Chief Lawyer lkharaishvili@matsne.gov.ge

 

Guram Phagava adviser gphaghava@matsne.gov.ge

 

Ia Naneishvili adviser inaneishvili@matsne.gov.ge

 

Ana Toloraia adviser atoloraia@matsne.gov.ge

 

Tamar Goshadze adviser tgoshadze@matsne.gov.ge

 

 

1. The Administration (Unit) shall:

a) according to established procedures, prepare draft orders on appointing, transferring to another position, or dismissing staff members of the Matsne, as well as on implementing incentives and disciplinary measures, and on approving leave of absence and business trips;

b) prepare and keep records of the personal files of Matsne staff members;

c) according to established procedures, organise issues related to competitions for vacancies and internships in the Matsne;

d) develop the internal regulations of the Matsne and monitor their observance, and supervise compliance with the terms and conditions of labour by staff members of the Matsne;

e) register the orders of the Chairperson;

f) receive and electronically register individual legal acts, court decisions and other documents submitted for publication;

g) process and register official incoming and outgoing correspondence and, in a timely manner, deliver them to the management of the Matsne;

h) keep records of the execution of documents by the structural units of the Matsne within the prescribed time limits, and keep the Chairperson informed of the results;

i) improve the quality of services rendered by the Matsne;

j) examine and appropriately process letters and proposals left by users on the Matsne’s website;

k) store and protect documents held in the archives of the Matsne and ensure the effective operation of the archives;

l) perform the functions provided for in paragraphs 3-5 of this article.  

 

2. The Administration (Unit) shall consist, along with other staff members, of the Chief Lawyer, the Financial Manager and the Press and Public Relations Manager.  

 

3. The Chief Lawyer shall:

a) provide legal support to the Matsne;

b) review administrative complaints concerning issues falling within the authority of the Matsne and represent the Matsne in court;

c) analyse litigation cases related to issues falling within the authority of the Matsne, prepare relevant recommendations, keep records and create a single database;

d) prepare and endorse relevant draft normative acts;

e) prepare contracts to be concluded on behalf of the Matsne (except for public procurement contracts) and organise the process of their signature;

f) ensure the availability of public information;

g) prepare other documents relating to the activities of the Matsne.  

 

4. The Financial Manager shall:

a) prepare the draft budget of the Matsne and organise the accounting records;

b) be responsible for payroll management and its distribution to staff members of the Matsne;

c) keep records of settlements with organisations and individuals;

d) take the inventory of non-financial assets, and in a timely manner determine and keep accounting records of the results of the inventories;

e) monitor cash transactions;

f) organise public procurement procedures within the limits of the appropriations approved under the annual budget law by observing the rules laid down in the Law of Georgia on Public Procurements and in relevant normative acts, and draft and sign contracts in accordance with legislation;

g) prepare a budget performance report (a balance sheet) for the quarterly and annual budgetary and extra-budgetary funds of the Matsne and submit it to the relevant agencies;

h) protect the non-financial assets carried on the balance sheet;

i) keep sales records of printed official texts of normative acts and of individual legal acts envisaged by legislation or by contract, and of legal literature;

j) properly maintain stock records;

k) prepare requisitions for the supply of office and household goods;

l) arrange utilities and other services necessary for the operation of the Matsne.  

 

5. The Press and Public Relations Manager shall:

a) arrange periodic coverage of the innovations introduced by the Matsne;

b) organise press conferences, briefings and meetings;

c) maintain relations with the public and mass media.

 

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